FUND DECA

Planning a Fundraiser

Let's Make Some Money!

The guide below is here to help you and your chapter develop, plan, market and execute a fundraiser to raise money for your members! We are so glad to see you are here and using Fund DECA. Please let the State Officer Team know how successful your fundraiser went, and feel free to contact the Finance Team any time for any questions you might have.

Washington DECA Finance Team

Devan Harrison

Area 2 President
Roosevelt DECA

Navaj Nune

Area 6 President
Handord DECA

GETTING STARTED

Use the guide below as your checklist or download a copy (link to file coming soon) and check the boxes, fill in the blanks, take notes, and use it however your team desires, to ensure your fundraiser raises as much money as possible!
A full list of fundraiser ideas is also available.

In this checklist, we are using a classic bake sale as our fundraiser example.

STEP 1
STEP 1

Step 1 is already done!

The first step is to come here and check out all the fantastic resources and prepare to raise some money for your chapter!

STEP 2
STEP 2

Create a fundraising committee.

This can consist of your DECA chapter members, officers, and/or your advisor. Your advisor is essential as they should know what the committee is planning, every step of the way.

Bonus:

Partnering with clubs at your school is a great way to get more people involved and raise more money. Make sure other club members or officers are also on your committee to ensure everyone is on the same page.

STEP 3
STEP 3

Define Your Cause.

Clearly identify the purpose of your fundraiser. Decide what you are raising funds for and how the money will be used. Having a specific and compelling cause will make it easier to attract donors and participants.

Example:

Raise money to reduce our chapter expenses for SCDC.

STEP 4
STEP 4

Set Fundraising Goals.

Determine how much money you aim to raise. Your goals should be realistic and achievable. Break down the target into smaller milestones if needed, which can motivate your team and track progress. Talk with your advisor to ensure your goal is feasible!

Example:

We want to raise $300.

STEP 5
STEP 5

Decide On What You Will Sell.

Once your committee is made and these goals are set, decide on what you will sell. We have an entire document of ideas here. Choose one, or a combination of ideas that best align with your cause, audience, and available resources.

Example:

Bake Sale!

Step 6 (Optional)
Step 6 (Optional)

Although optional, it’s highly recommended. Theme your fundraiser!

This will make the whole project more exciting and give your committee something to work around. You can cater what you sell to your theme if you’d like. Making decorations for your fundraiser (if the fundraiser is an event), can draw more excitement, enticing people to stop by your fundraiser.

Example:

Summer at the Beach. This is a summertime theme, and the decorations could include beach decor, tropical shirts, etc.

STEP 7
STEP 7

Develop a Fundraising Plan.

Create a detailed plan that includes the event date(s), venue (if applicable), target audience, marketing and promotional strategies, volunteer responsibilities, cash flow systems, and fundraising activities. This plan will act as your roadmap throughout the process.

Note: Not all components listed above may be applicable to your fundraiser!

Example:

Event will take place on August 25th from 10 am - 2 pm. We will sell in our school cafeteria, hope to attract students, families, teachers, and maybe community members who live in the area

STEP 8
STEP 8

Create a Budget.

Estimate the expenses required for your fundraiser, such as venue rental, materials, permits, and promotional materials. Be mindful to keep costs low to maximize the funds raised.

Example:

Spend no more than $50, raise $300.

STEP 9
STEP 9

Obtain Necessary Permissions.

Depending on your chosen fundraiser, you might need permission from school authorities, local government, or property owners. Ensure you have all the required permits and approvals.

Example:

Ask school ASB/ office/ principal for permission to use the school cafeteria for the bake sale at the specified time and maybe a day before for set up.

STEP 10
STEP 10

Promote Your Fundraiser.

Use various communication channels to spread the word about your fundraiser. Utilize social media, posters, flyers, email lists, and word of mouth to reach a wider audience

Example:

Posting flyers advertising the bake sale all over the school, creating Instagram posts and spreading them making sure to get people to repost etc.

STEP 11
STEP 11

Set Up A Payment System.

This might be through your school's bookkeeping or office, and your committee might need to get in touch with them. You might need to get a money box, and all of that should be done or planned beforehand. Talk with your advisor to ensure you can accept payment!

Note: Keep track of all the money carefully and count often to make sure nothing is lost. Try to keep track of all purchases as well for personal/ chapter use and bookkeeping might request it.

Example:

Asking bookkeeping for a money box with some cash for change and a place to put all collected money.

STEP 12
STEP 12

Recruit Volunteers.

If you need help from DECA members to execute the fundraiser, this is the time to reach out and ask. Reaching out to service-oriented clubs in your school is also a great idea, as they are always looking for opportunities to get service hours. Special training might also need to be done with the volunteers depending on the fundraiser.

Note: Keep track of all the money carefully and count often to make sure nothing is lost. Try to keep track of all purchases as well for personal/ chapter use and bookkeeping might request it.

Example:

Asking members of my DECA chapter to come and help out at our bake sale and sell things.

STEP 13
STEP 13

Recap.

Meet with your fundraising committee and recap all the details of the event before execution so everyone is on the same page and the event can run smoothly.

STEP 14
STEP 14

Execute the Fundraiser.

On the day of the event, ensure everything is set up as planned. Maintain a positive and enthusiastic atmosphere to engage participants.

Example:

Go to the cafeteria, set up the tables and products, have the cash box ready and set up decorations. People start arriving and the fundraiser starts!

STEP 15
STEP 15

Show Gratitude!

Thank everyone that helped with the fundraiser and with clean up of the site.

STEP 16
STEP 16

Count The Money, Celebrate The Successes, and Relax!

It is also highly recommended to meet with the committee and have a debrief and discuss everything that occurred at the fundraising, execution, planning, and all the details. This will allow planning for next time and improvements that can be made, it’s also an opportunity to set new goals for next time.

Example:

We raised $450 so fantastic, but we had a lot of leftover goods. Next time maybe have a large discount in the last 30 minutes so more stuff is sold if a large quantity is left over. We also want to try to have the event more organized as it was a little messy. Overall, a lot of people came and it was great!